Time Saver's Calculator

Calculate the time saved when you eliminate the 7+7 main time eaters that block the back office and middle office teams.

Fill in the information below and see for yourself!

Number of line workers
Number of managers
Line worker's average monthly salary (employer's cost in €)
Manager's average monthly salary (employer's cost in €)
Total saved hours (annually)
FTE unlocked for new tasks
Total savings after time wasters eliminated (anually in €) 
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The data below includes a lot of inspiration and specific information. Please set aside 5 minutes of your time to familiarize yourself with the main Business Services and Back / Middle Office teams' time and energy "eaters" and see just how much time they actually take. Explore specific Harmodesk applications and learn how to unlock more time for your teams.

The potential of the unlocked time

Summary
Short-term
Medium-term
Annual sum of potential of the unlocked time. (short and medium term)

h
Annual savings resulting from potential savings after the elimination of "time eaters" (short and medium term).

€

Short-term potential summary

Short-term potential of unlocked time: total employees' and managers' lost hours (monthly).

h
Short-term potential of unlocked time: total employees' and manager's lost hours (annually).

h

Summary of medium-term potential (2 to 12 months)

Medium-term potential of the unlocked time: the sum of the employee´s and the manager's lost hours (monthly).

h
Medium-term potential of the unlocked time: the sum of the employee´s and the manager's lost hours (annually).

h
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Implementing Harmodesk in your organization is a fast, affordable, and proven method of eliminating time eaters. Learn more and understand all the savings at your fingertips.

Harmodesk — implementation effects

‍Annual sum of potential of the unlocked time. (short and medium term)

h
‍Annual savings resulting from potential savings after the implementation of Harmodesk (short and medium term).

€

Summary of short-term potential (2 months after the implementation)

The sum of the employee's and manager's unlocked hours within 2 months after the implementation of Harmodesk (monthly).

h
The sum of the employee's and manager's unlocked hours within 2 months after the implementation of Harmodesk (annually).

h

Summary of short-term potential (2 to 12 months after the implementation)

The sum of the employee's and manager's unlocked hours within 2 to 12 months after the implementation of Harmodesk (monthly).

h
The sum of the employee's and manager's unlocked hours within 2 to 12 months after the implementation of Harmodesk (annually).

h
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7 main "eaters" of hours and energy that may be removed quickly
(within 2 to 10 weeks)

Total employees' and managers' "eaten" hours (monthly).

h
The sum of the employee's and manager's "eaten" hours (annually).

h
Total annual potential of unlocked time.

€

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 4 eaters of employees' hours and energy

plus

Time spent on organizing, planning and communicating about organization, as well as monitoring task statuses (the size of various activities during each day)**.

10%
0,75 hours per day

1. Working on several tasks simultaneously - work in an environment not conducive to focus.

3%
0,25 hours per day

2. Detailed communication with the manager regarding tasks for that day and the progress of ongoing tasks, including problems regarding task completion.

3%
0,1 hours per day

3. Planning and arranging employees' own work, time spent on decision-making when priorities conflict, disruptions caused by urgent drop-ins.

3%
0,2 hours per day

4. Searching for information about tasks, organizing them, managing suspended tasks (which must be relocated and organized).

1%
0,1 hours per day

**NOTE: This refers to activities that may be performed by currently avaliable technology, which nevertheless eat employees' time and block the performance of value-added tasks.

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h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 3 eaters of manager's hours and energy

plus

Time spent on organizing, monitoring, and reporting**. 

15%
1,25 hours per day

5. Auditing task performance status throughout the day and engaging in staff negotiations - regarding the allocation or assignment of tasks unfinished by other employees.

6%
0,5 hours per day

6. Preparing and manually distributing tasks - i.e. delegating work to individual employees and performing other technical activities.

6%
0,5 hours per day

7. Preparing statistics by extracting and consolidating data from various transaction systems and other external files for reporting purposes and team meetings.

3%
0,25 hours per day

**NOTE: This refers to activities that may be performed by currently available technology, which nevertheless eat employees' time and block the performance of value-added tasks.

Thank you! Your submission has been received!
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Implementing Harmodesk in your organization is a fast, affordable, and proven method of eliminating time eaters. Learn more and understand all the savings at your fingertips.

Harmodesk — implementation effects

The sum of the employee's and manager's unlocked hours within 2 months after the implementation of Harmodesk (monthly).

h
The sum of the employee's and manager's unlocked hours within 2 months after the implementation of Harmodesk (annually).

h
Annual sum of potential of the unlocked time

€

‍2 months after the implementation

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 5 Harmodesk improvements

plus

Employee's unlocked time (number of hours per average working day) achieved by automating tasks and activities with Harmodesk.

13%
0,95 hours per day

1. Productivity improvement achieved by employee focusing on a single, particular task at any given time and being confident that this is the right task for the employee at that time.

3%
0,25 hours per day

2. Automation of communication about tasks to that particular day and the status of cases, including task execution problems - through data made available via an online visualization board.

3%
0,2 hours per day

3. No need for planning - task dispatch automation ensures every employee works on priority tasks, with urgent "drop-ins" automatically prioritized in the system.

3%
0,2 hours per day

4. Productivity improvement - all tasks are organized, nothing gets lost, and suspended tasks are collected in one place.

1%
0,1 hours per day

5. Task measurement performed during execution means there is no need for additional reporting in timesheet system or in any other form.

3%
0,2 hours per day

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 3 Harmodesk improvements

plus

Managers' unlocked time (number of hours in an average working day) achieved by automating tasks activities with Harmodesk.

15%
1,25 hours per day

6. No need to monitor tasks performance throughout the day. Unfinished tasks are automatically dispatched to available employees - as opposed to manual and inaccurate dispatch.

6%
0,5 hours per day

7. Full task dispatch automation based on priorities set and saved in the system.

6%
0,5 hours per day

8. Statistics and reliable data readily available - no need to prepare statistics, extract and consolidate data from various transaction systems and other external files for reporting purposes and team meetings.

3%
0,25 hours per day
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7 main "eaters" of hours and energy that may be removed quickly
(within 2 to 12 months)

The sum of the employee's and manager's "eaten" hours (monthly).

h
The sum of the employee's and manager's "eaten" hours (annually).

h
Annual sum of potential of the unlocked time

€

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 4 eaters of employee's hours and energy

plus

Time spent on a suboptimal task execution resulting from the currently adopted operations management method**.

17%
28 hours per month

1. Loss of time resulting from uneven distribution within a team on a given day, causing some team members to work in a stressful environment in order to meet deadlines - translating into poor quality and overtime. On the other hand, this may manifest itself in unproductive waiting time or even slacking off for other team members on a given day, particularly when there is a limited number of tasks.

5%
8 hours per month

2. Loss of productivity resulting from the above - employees perform tasks beneath their competence level or tasks they don't like.

5%
8 hours per month

3. Loss of time spent on solving quality problems related to backlog, management of suspended tasks, committing similar quality mistakes.

2%
4 hours per month

4. Each employee performs the same type of task in a slightly different way - lack of knowledge and application of best practices results in loss of time, which is preventable if all employees executed the same task according to set standards.

5%
8 hours per month

**NOTE: This refers to activities that may be performed by currently available technology, which nevertheless eat employees' time and block the performance of value-added tasks.

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h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 3 eaters of manager's hours and energy

plus

Managers' unlocked time (number of hours in an average working day) achieved by automating tasks and activities with Harmodesk**.

10%
16 hours per month

5. Time spent on data collection, consolidation, additional analysis - enabling management of productivity, timeliness, and quality of work (goal setting, monitoring, reporting, accounting, etc.).

4%
6 hours per month

6. Time spent on organizing, monitoring the progress of new employees' onboarding, as well as administrative and analytical activities concerning the management of employee development.

4%
6 hours per month

7. Time spent on data collection as well as conducting additional analysis - enabling work and holiday planning, resource management, organization of replacements.

2%
4 hours per month

**NOTE: This refers to activities that are may be performed by currently available technology, which nevertheless eat employees' time and block the performance of value-added tasks.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Implementing Harmodesk in your organization is a fast, affordable and proven method of eliminating time eaters. Learn more and understand all the savings at your fingertips.

Harmodesk — implementation effects

The sum of the employee's and manager's unlocked hours within 2 to 12 months after the implementation of Harmodesk (monthly).

h
The sum of the employee's and manager's unlocked hours within 2 to 12 months after the implementation of Harmodesk (annually).

h
Annual sum of potential of the unlocked time

€

‍2 to 12 months after the implementation

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 4 Harmodesk improvements

plus

Employees' unlocked time (number of hours in an average working day) achieved by automating tasks and activities with Harmodesk.

17%
28 hours per month

1. Even distribution of work across the team eliminates overtime for some team members and ensures other team members' time is used efficiently.

5%
8 hours per month

2. Productivity improvement resulting from the above - employees complete tasks according to their preferences (intrinsic motivation) and strengths.

5%
8 hours per month

3. Time is unlocked by eliminating blockers related to problem solution, frustration, backlog management, task suspension management, making similar quality mistakes.

2%
4 hours per month

4. Time is unlocked by waste elimination, unification and standardization of task execution methods, application of best practices across the team.

5%
8 hours per month

h

*Assumptions based on data from experience in over 500 Business Services and Back / Middle Office teams.

How did we calculate it*? 3 Harmodesk improvements

plus

Managers' unlocked time (number of hours in an average working day) achieved by automating tasks and activities with Harmodesk.

10%
16 hours per month

5. Productivity management, timeliness and quality of work performed (goal setting, monitoring, reporting, accounting).

4%
6 hours per month

6. Management of employee development (goal setting, monitoring the implementation of new skills, monitoring the progress of new employees' onboarding).

4%
6 hours per month

7. High level work planning, resource management, holiday planning.

2%
4 hours per month
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